Terms and Conditions
Booking a tour and your deposit: To book an upcoming ArchaeoAdventures tour a $500 deposit per person is require. Reservations are taken on a first come first serve basis and we do not hold your spot until your despot has been received. The tour registration form must also be completed and submitted. Deposit can be paid by check, credit card, paypal or cashier’s check.
Rates: Rates are based on tariffs, U.S. exchange rates, hotel rates and vender fees at the time of tour reservation. Our tour rates are subject to change due to unpredictability of costs, exchange rates, and tariffs. Once you book your tour and submit your deposit (for full payment if paying less than 60 days prior to departure date) the price of your tour will not change.
Tour Payment: Payment can be made by check, bank transfer via PayPal, or credit card via PayPal. Full payment is due 60 days prior to the start of the tour. An invoice of payment due will be emailed to you one week prior to the final payment due date. Please take note of the due date at the time you book your tour. This date is also listed on your initial confirmation letter. You are responsible to make this final payment. We try out best to remind you, but sometimes emails get lost or end up in spam filters, so we recommend you mark the final payment on your calendar. Not paying the final payment on or before this deadline may result in you being removed from the tour and your deposit fore-fitted. If you reserve your spot on the tour less than 60 days prior to departure, the full tour rate is due at the time of booking. (Note refunds on payment is not given less than 60 days before the start of the tour). We do accept final payment in installments, but the full amount is due no later than 60 days prior to the tour.
Cancellation Policy and Refunds: We are committed to running our tours and ask that our guests be committed to them as well. We also understand that unplanned for situations may arise which require you to cancel your tour with us. Deposits and payments made 90 days or earlier before the tour departure date are 100% refundable. 90 – 60 days prior to tour departure are subject to 100% refund on tour deposit and a full refund on any additional tour payments made. Unfortunately, we cannot offer refunds less than 60 days prior to the tour departure date. We finalized all bookings with our vendors 60 days prior to tour departure to guarantee our travelers the best possible experience on the tour. As such, we cannot give refunds on payments less than 60 days before tour departure.
Leaving or joining the tour: We try to work with traveler’s specific situations to the best of our abilities without compromising the experience of the other travelers. If you need to join a tour late or leave a tour early please contact our staff before book your trip.
Tour Interruption/Cancellation Protection Insurance and Traveler’s Insurance: All traveler’s are required to purchase and show proof of traveler’s insurance which covers overseas illness, trip interruption/cancellation protection, and emergency evacuation. You may also wish to purchase flight protection insurance.
Canceled Tours: If we cancel a tour you have reserved, the entire amount you have paid will be refunded to you within 14 days after the tour cancellation. Once this refund has occurred, ArchaeoAdventures and its representatives have no other obligations to tour members for the canceled tour, including any other additional costs incurred due to the canceled trip, such as cancellation or change of airlines trips or other reservations not booked by ArchaeoAdventures. The tour member’s trip cancellation and interruption covers these reimbursements. Tour participants will need to go through their chosen insurance company for compensation and reimbursement for these reservations not booked by ArchaeoAdventures.
Solo Traveler and Single Supplement: We are not matchmakers and even the best attempts to match up solo travelers can sometimes lead to personality conflicts of travelers we pair up. So, we do not match up solo travelers and rather encourage travelers wishing to bunk with someone else to bring a friend, colleague, travel partner or family member with them on the tour. Solo travelers can pay a single supplement rate that covers the additional costs of private hotel rooms.
Transfers and expenses outside of the tour: Individual transfers for those traveling independently are not included in the land cost unless otherwise stated. If the group falls below the minimum paying passenger requirement, the tour is subject to cancellation. We may be able to make these accommodations though traveler’s are responsible for any extra costs.
Luggage: You’ll want to pack light. Lighter packing inevitably makes for more enjoyable travel. We will have limited space during sections of this tour. All travelers are allowed to bring one large piece of luggage (less than 23kg in weight) and one carry-on bag that adheres to airline dimension requires, plus small purse, shoulder bag or day pack. Large luggage needs to be easily movable by tour participants up — on and off the van, up to your room, up or down flights of stairs.
Itineraries are subject to change: Traveling in developing nations can come with many surprises and unexpected challenges. We try to be flexible to take advantage of opportunities that arise and any changing situations so we can give you the best possible experience on the tour. Any necessary changes to the itinerary (whether hotels, sites, transportation, guides, or activities) will be replaced with something of equal or greater value. Changes to the itinerary are not cause for a refund.
Tour forms: To book an ArchaeoAdventures tour all travelers are required to sign and return the Tour Member Information Form and Release and Waiver.
Pre-Existing Medical Conditions: We try to work with our tour participants medical conditions as best we can, but a condition that will impact the tour function or enjoyment of other tour members we reserve the right to deny bookings. Any pre-existing physical, mental, or emotional disability that may prevent you from fully participating in this tour must be disclosed prior to the start of your tour.
Smoking: Smoking is not permitted in the hotel public spaces, hotel rooms on the bus or at restaurants. For the health of everyone on tour we do not permit tour participants or staff members to smoke on the bus, in restaurants, in the hotel public spaces, and in hotel rooms. Smokers may only smoke outside, as well as a reasonable distance from the group and downwind from tour members.